Roles & Permissions

Understanding roles helps you set up the right access levels for your team.

Role Hierarchy

From most to least access:

1. 1.Owner — Full control
2. 2.Admin — Almost full control
3. 3.Member — Task management
4. 4.Viewer — Read-only (can comment)
5. 5.External Viewer — Limited read-only (can comment)

Detailed Permissions

Owner

The project creator. Full access including:

• •✅ Delete the project
• •✅ Transfer ownership
• •✅ All Admin permissions

Limit: One Owner per project

Admin

Trusted team leads with:

• •✅ Edit project settings (name, dates, status)
• •✅ Manage members (invite, remove, change roles)
• •✅ Create, edit, delete groups
• •✅ Create, edit, delete sprints
• •✅ Full task management
• •❌ Cannot delete project

Member

Standard team members:

• •✅ Create tasks
• •✅ Edit any task
• •✅ Move tasks between groups/sprints
• •✅ Add comments
• •✅ Invite new members (as Member, Viewer, or External Viewer)
• •❌ Cannot modify groups or sprints
• •❌ Cannot access settings
• •❌ Cannot remove members or change roles
• •❌ Cannot delete tasks by default (allowed only when the project's Task Deletion setting is "All members")

Viewer

Stakeholders who need visibility:

• •✅ View all project data
• •✅ View tasks, comments, timeline
• •✅ Add comments and reactions (text-only — no file attachments)
• •✅ Delete their own comments
• •❌ Cannot create or edit tasks, groups, sprints, or settings

External Viewer

For clients or external stakeholders:

• •Same as Viewer
• •Distinguished in UI for business logic

Permission Matrix

Action	Owner	Admin	Member	Viewer
View project	✅	✅	✅	✅
Create tasks	✅	✅	✅	❌
Edit tasks	✅	✅	✅	❌
Delete tasks	✅	✅	⚠️	❌
Add comments	✅	✅	✅	✅
Create groups	✅	✅	❌	❌
Create sprints	✅	✅	❌	❌
Invite members	✅	✅	✅	❌
Remove members / change roles	✅	✅	❌	❌
Edit settings	✅	✅	❌	❌
Delete project	✅	❌	❌	❌

> ⚠️ Delete tasks is controlled per project by the Task Deletion setting (Project Settings → General): Owner only, Owner & Admins (default), or All members. Under the default, Members cannot delete tasks. Deleted tasks are moved to the project Bin and can be restored for 30 days.

Best Practices

• •Owner: Project managers, team leads
• •Admin: Senior team members, co-leads
• •Member: Active contributors
• •Viewer: Stakeholders, clients, observers