Import & Export

Move data in and out of Projects.ink easily.

Exporting Tasks

Export Formats

Workbook Presets & Sheets (XLSX)

Pick a preset to configure everything in one click:

• •Full Backup — Every sheet and every column
• •Stakeholder — Summary dashboard + Tasks only
• •Time Report — Summary, Tasks, Time Logs and Member workload
• •Custom — Your own sheet and column selection

You can also toggle individual sheets and enable Dashboard Charts to embed status, priority, workload and trend charts directly inside the Summary sheet.

Export Filters

Customize what gets exported:

• •Sprints — Export tasks from specific sprints only
• •Groups — Filter by task group, including the Drafts inventory
• •Assignees — Export tasks assigned to specific people
• •Status — Choose which statuses to include (To Do, In Progress, Review, Done, Closed)
• •Priority — Filter by priority level
• •Date Range — Filter by Due Date, Created Date, or Completed Date
• •Match board filters — One click copies the filters you have active on the board

Export Options

• •Basic — Core columns: Task #, Group, Sprint, Title, Description, Status, Priority, Assignees, Dates
• •Full — All 25+ columns, including Reporters, Tags, Sub-task progress, Actual dates, Estimates, Logged hours, Comments/Files counts, Blocked/Overdue flags
• •Custom — Pick individual columns; your choice is remembered

• •Show All Assignees (comma-separated when multiple)
• •Include Contact Details (adds emails to people columns and the Members sheet)

> Note: Viewers get a restricted export — the Time Logs and Comments sheets and all email addresses stay hidden.

How to Export

1. 1.Go to your project
2. 2.Click the Import/Export tab
3. 3.Select the Export sub-tab
4. 4.Choose your format (XLSX, CSV, JSON)
5. 5.(XLSX) Pick a preset and toggle sheets and charts
6. 6.Apply filters to narrow down tasks
7. 7.Configure columns and people options
8. 8.Click Export X Tasks — a progress bar shows while the file is prepared, then it downloads as project_YYYY-MM-DD.ext

> Tip: When using CSV or JSON format, a Copy button appears next to the Export button. Click it to copy the exported data directly to your clipboard — perfect for pasting into other tools without downloading a file.

Importing Tasks

JSON Import

Import tasks from a JSON array:

1. 1.Go to the Import sub-tab
2. 2.Paste your JSON data
3. 3.Preview the tasks
4. 4.Select a target group
5. 5.Click Import

JSON Format

[
  {
    "title": "Task name",
    "description": "Optional description",
    "status": "TODO",
    "priority": "MEDIUM"
  }
]

• •title (required): Task name
• •description (optional): Details
• •status (optional): TODO, IN_PROGRESS, REVIEW, DONE, CLOSED
• •priority (optional): LOW, MEDIUM, HIGH, URGENT

AI-Assisted Import

Use our Gemini GEM workflow to convert freeform text to tasks:

1. 1.Copy the GEM Prompt from the Import tab
2. 2.Create a Gemini GEM with the prompt
3. 3.Paste any task list (email, bullets, etc.)
4. 4.Copy the AI output (JSON)
5. 5.Paste into the Import field
6. 6.Preview and import

• •"urgent", "ASAP", "critical" → URGENT
• •"important", "priority" → HIGH
• •"nice to have", "optional" → LOW
• •Default → MEDIUM

Tips

• •Backup regularly: Export JSON for data safety
• •Use filters: Export only what you need for cleaner reports
• •Use AI import: Saves time on bulk task creation
• •Preview first: Always check before importing
• •Start in Drafts: Imported tasks can go to Drafts first